Workshop Session : Successfully Managing Mega Programs in Today's Competitive Environment
Managing mega programs presents unique challenges that require specialized expertise and strategic planning. These large-scale projects are characterized by their complexity, high stakes, and global implications. The successful delivery of mega programs demands a blend of technical knowledge, adaptive management, and strong leadership to mitigate risks and maximize efficiency. This workshop offers practical insights and actionable strategies for effectively managing mega programs from planning through to execution and delivery. Delegates will gain tools, techniques, and knowledge to navigate the complexities of managing such high-pressure projects
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Registration @Registration Desk
Mid-Morning Coffee Break @ Foyer Area
Lunch Break @ Catering Area: Foyer Area
Welcome Remarks :
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Headline Partner Remarks : Introduction To Arab Takting Management And The Transformative Potential Of The Takt Control System Within The Construction Industry.
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Opening Remarks : Slot Allocated - Details Coming Soon
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Keynote : Zero Bureaucracy Goverment
In the realm of government and public sector projects, effective project controls are indispensable for ensuring that large-scale initiatives align with national policies, deliver value to the public, and adhere to regulatory compliance. The presentation will provide key insights into how project controls are applied in the government sector, with a focus on their role in enhancing accountability, transparency, and strategic alignment with long-term national goals. Project controls, encompassing cost management, risk assessment, and schedule monitoring, play a critical role in the successful execution of government projects. Given the often-complex regulatory environment, public sector projects must balance stakeholder interests, meet budgetary constraints, and deliver within the set timeline. The presentation will explore how effective project controls lead to the timely and within-budget delivery of these capital projects while ensuring compliance with public policies. In the context of the public sector, the presentation will address government frameworks and policies that directly influence project delivery. Examples may include national budgetary guidelines, procurement regulations, and sustainability mandates, all of which ensure that public sector projects are developed responsibly and in line with the national vision. Highlighting key frameworks such as the UAE’s Vision 2030 and public-private partnership (PPP) policies, the discussion will outline how they shape project planning and control efforts.
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Leadership Remarks : Slot Allocated - Details Coming Soon
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Session T1 : Slot Allocated - Details Coming Soon
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Panel discussion : AI-Powered Industries: Transforming Projects and Enabling Maximised Value Creation from the Middle East and Beyond
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Session T2 : Slot Allocated - Details Coming Soon
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Session T3 : Slot Allocated - Details Coming Soon
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Session T4 : AI Without Trusted Data is Just A: How to Get Project Controls AI Ready
AI is the hot new superstar in project controls, but without trusted data, it's just a shiny distraction. No magic, just hype! We want to change that. Imagine AI predicting your risks, automating tedious tasks, and giving you insights so good you'll want to frame them. But if your data is a mess, AI is going nowhere. In this session, we'll cut through the fluff to show you how to get your data in ship shape so AI can shine. You'll leave with a series of actionable steps you can take to make your data AI-ready; no boring theories, just the real deal that'll have you saying, "AI, let's do this!" Join us and make AI the project controls superstar it's meant to be.
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Session C1 : Super Fast Project Delivery : Samhan Car Park
The award winning Samhan Car Park is part of the Diriyah Gate giga programme in Riyadh, Kingdom of Saudi Arabia. Principally delivered during 2023, completion by the end of 2023 was a pre-requisite to enable the Formula E event in January 2024 through the streets of Historic Diriyah. This presentation will outline the approach to deliver this project within an ambitious timescale, covering delivery and procurements strategies, modern methods of construction, effective project controls, comprehensive stakeholder engagement and innovative technology. In implementing these strategies initial project delays were recovered and the project was completed early and bought into operation on the contractual completion date at the end of 2023.
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Session C2 : Transforming Construction Management: The Power of Integrated ERP Systems
Modern construction management demands seamless integration. An Enterprise Resource Planning (ERP) system serves as a critical common data environment, breaking down traditional information silos and creating a single source of truth. Key integration advantages include: Unified project information across all departments Real-time data synchronization Eliminating duplicate data entry Comprehensive visibility from estimating to project completion Instant communication between field and office teams Streamlined decision-making processes By creating a centralized digital ecosystem, ERP systems transform fragmented workflows into interconnected, intelligent networks. This holistic approach reduces errors, enhances collaboration, and provides unprecedented project transparency. Integration is not just a technological upgrade—it's a strategic revolution in construction management.
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Session C3 :
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Panel discussion : Scheduling and Dispute Resolution / Principal
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Session C4 : Balancing Project Controls and Operational Continuity in Aviation: Strategies for Maintaining Project Integrity and Airport Operations
In the high-stakes environment of airports and aviation, project controls are critical to ensure that large-scale infrastructure and maintenance projects are delivered on time and within budget. However, unlike in other industries, aviation projects must contend with the imperative of business continuity. Airports operate on a 24/7 schedule, and any disruptions to operations can result in substantial financial losses, logistical challenges, and reputational risks. This creates a delicate balance: while rigorous project controls aim to maintain schedule adherence and budget integrity, the unique demands of aviation and airports projects often necessitate deviations from the original project plan to avoid disrupting airport operations. The presentation will explore the intersection of project controls and operational continuity in aviation, highlighting the methods and decision-making frameworks used to manage these competing demands effectively. One common approach in aviation project management is to fast-track or crash schedules—accelerating project timelines through resource reallocation or parallel task execution. While these methods are often necessary to ensure minimal interference with flight schedules, aircraft movement and passenger flow, they can introduce additional costs, safety risks, and quality concerns. Managing these risks requires a nuanced understanding of both project controls and operational needs, as well as proactive communication with airport stakeholders. To illustrate, we will explore case studies where project managers have successfully balanced project controls with operational continuity. For example, during runway resurfacing projects, teams often work during low-traffic hours to avoid flight disruptions, deploying additional crews to minimize the duration of work. While this approach can strain budgets and resource availability, it preserves critical flight schedules. Similarly, terminal expansion projects may prioritize certain phases of construction to maintain clear pathways for passenger movement, even if it means deviating from the original project sequence. These examples underscore the need for agility in project controls within aviation, where decisions are often based on real-time operational data and require input from airport authorities, contractors, and regulatory bodies. Further, this presentation will discuss how digital project management tools are transforming project controls in aviation, enabling data-driven decisions to enhance flexibility and reduce response times. Advanced analytics and real-time tracking allow project managers to anticipate operational disruptions and quickly adjust project plans, thereby maintaining a balance between strict project timelines and the unpredictable nature of airport operations. Ultimately, successful project management in aviation requires a dual focus: adhering to project controls while prioritizing operational continuity. I will discuss strategies for aligning project controls with operational needs, such as embedding contingency planning in the project lifecycle, establishing robust stakeholder communication channels, and leveraging data analytics for predictive insights. By fostering a culture of collaboration and adaptability, project managers can meet project goals without compromising airport operations—a necessity in an industry where reliability and efficiency are paramount. Attendees will gain insights into best practices for managing complex aviation projects and leave with actionable strategies for balancing project controls with the operational imperatives unique to airports and aviation.
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Session C5 : Impact of Material Wastage on Construction Projects’ Cost Overruns: A Case Study
Material wastage remains a significant challenge in the construction industry, leading to projects’ cost overruns and project delays. This study aims to investigate the root causes, consequences, and mitigation strategies for material wastage of a large-scale residential construction project in Egypt. The Case-Study will specifically focus on cost overruns issue which is a major concern for the construction industry as a whole due to a high percentage of failure to adhere to the project budget allocated for these construction projects to ensure achieving profitability that is required to maintain organizations’ growth and financial stability and goals. Many construction firms are currently investing considerable effort to reduce material wastage however because this effort is not directly targeting and addressing the main root causes of this concerning issue, it is inefficient. By analyzing the project's pre-contract phase, construction activities, and postconstruction evaluation, this study will examine factors such as: • Inefficient management practices •Improper material warehousing • Inadequate quality control • Informal instructions from the engineer •Material damage due to poor workmanship • Security issues • Regular Tracking for Material Wastage •Tender study and Contract formulation Theoretical Framework: The study will draw upon the theory of lean construction, which emphasizes waste reduction and continuous quality improvement in the construction process. In addition to applying best practice techniques and efficient systems for regular proactive monitoring and controlling for Material Wastage. Methodology: The research will employ a mixed-methods approach, combining quantitative and qualitative techniques. This will involve: • Document analysis of project plans, contracts, and financial records . Numerical Analysis for the case study showing estimated cost variance at the project completion resulting from material wastage solely. • What If scenarios for actual estimated material wastage versus committing to budgeted material wastage percentages and amounts in addition to scenario of reaching optimum utilization for material wastage if applying lean management procedures. Focus on Impact of the most critical materials in the project that should have special attention in material wastage tracking. Research Questions: By the end of this study, the following key questions will be answered. What are the primary causes of material wastage in construction projects? How does material wastage impact project costs and timelines? • What are effective strategies for mitigating material wastage in the construction industry? The findings of the study will provide valuable insights into the root causes of material wastage in construction projects particularly in the Egyptian Market and offer practical recommendations for improving project management practices, optimizing material procurement, and implementing effective waste reduction strategies. Ultimately, this research seeks to contribute to both the enhancement and development of sustainable and cost-effective construction practices and reduce the impact of such threat to the construction industry.
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Session M1 : No More CPM: It's TAKT Time - The Foundation for Continuous Improvement in Construction Projects.
This presentation explores the shift in focus between planning and execution phases in construction project management and the issues traditional scheduling methods face in balancing detail and practicality. The proposed solution, Takt Planning and Control, divides construction into smaller cycles to create a standardized, repetitive process, improving predictability and reducing delays. A three-level method (macro, norm, and micro levels) enhances project efficiency by aligning work tasks, ensuring continuous improvement, and enabling real-time control. The case study of a German contractor illustrates the practical application of Takt Planning in complex construction projects.
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Session M2 : Turbocharging Your Project Risk Analysis: Roadmapping To Project Risk Maturity
Quantitative risk analysis (qra) is all too often performed as a “tick box” exercise, to comply with contractual or regulatory obligations. This presentation will explore why this approach and attitude is so prevalent and will cover some of the main areas of value and insight that can be unlocked with a different mindset. Framed a different way, this presentation will provide an overview of a best practices framework for project risk modelling maturity: ten things that your models should tell you, and which can guide organisations to making better, risk-informed decisions. This presentation should be attended by anyone who wants to know which questions they should be asking their subcontractors to answer, or by organisations who want to make better use of the techniques and insights generated by a mature, project risk analysis initiative.
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Session M3 : Recalibrating Risk Management: Balancing Advanced Techniques with Fundamental Principles when delivering Mega Projects
In today's fast-evolving landscape of technology and strategic frameworks, it's vital to re-examine the role of the Risk Manager. The debate around the potential obsolescence of risk management prompts us to ask: Have we become so fascinated with advanced tools and techniques that we've lost sight of the fundamental objectives of risk management? While academic literature and professional forums consistently highlight that effective risk management is about delivering tangible value to our stakeholders—through careful identification, assessment, and management of risks1—rather than merely deploying sophisticated methods, the high failure rates of mega projects underscore a pressing concern. Recent data shows that 50% to 70% of these large-scale projects fail to meet their budget, schedule, or performance targets2. Drawing from my recent experience with Red Sea Global, one of the world’s most ambitious tourism and real estate developments spanning 28,000 square kilometres and valued at $10 billion, I have been tasked with implementing a robust project risk management framework. This role has involved ensuring that teams deliver on time, within budget, and with exceptional quality. My research reveals that the true value of risk management often lies in aligning closely with stakeholder expectations and supporting accountable risk owners, rather than over-relying on advanced techniques and forcing our complex skillset on teams. In this presentation, I will share insights on which risk management approaches proved most effective in a dynamic and innovative environment. Discover why revisiting fundamental risk management principles might be the key to enhancing performance and effectiveness in today’s complex and fast-paced projects. Join me to explore how a back-to-basics approach can offer profound benefits even in the most advanced project environments. 1. Betty J. Smith and Chris J. L. K. Britton in their book "Managing Project Risks and Opportunities 2. Data gathered from 2020, McKinsey & Company and 2022, Project
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Session M4 : Beyond the Project: Driving Strategic Impact
How to effectively link projects to strategy execution, ensure strategic alignment, clear objectives, and performance measurement. Continuously evaluate projects, capture lessons learned, and focus on measurable outcomes to ensure added value. Key Principles - Strategic Alignment: Ensure that projects directly support the organization's strategic goals and objectives. - Clear Objectives: Define clear and measurable objectives for each project. - Prioritization: Prioritize projects based on their alignment with the strategy and potential impact. - Performance Measurement: Establish key performance indicators (KPIs) to track project progress and measure success which directly links to the strategy. How to Win - Strong Leadership: Effective leadership is crucial for successful project execution. - Cross-Functional Collaboration: Foster collaboration among different teams and departments. - Agile Methodology: Adopt agile methodologies to adapt to changing requirements and accelerate delivery. - Continuous Improvement: Continuously seek ways to improve project processes and outcomes. What to Avoid - Lack of Strategic Alignment: Avoid projects that do not contribute to the organization's overall strategy. - Poor Communication: Avoid misunderstandings and delays by maintaining clear and open communication. Ensuring Added Value: - Clear Business Case: Develop a strong business case for each project, highlighting the expected benefits. - Measurable Outcomes: Define specific, measurable outcomes for each project. - Continuous Evaluation: Regularly assess the project's progress and make adjustments as needed. - Learning and Improvement: Capture lessons learned and share best practices across the organization. I will bring all of this to life with examples and impacts.
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Session M5 : Collaborative agreements: old ideas finally coming into their own?
In pursuit of enhanced performance, industries are increasingly experimenting with collaborative models. Despite these initiatives, the engineering and construction sector continues to underperform relative to the broader economy. This presentation will examine the potential of structured collaborative models to address this productivity gap and will showcase the benefit obtained by pioneers clients. We will explore key collaborative features and strategies for structuring agreements, with a particular emphasis on alliances in complex and giga projects. These projects benefit significantly from joint coordination, advanced digitalization, and early supply chain involvement. The presentation will underscore the key-role of technology and the advantages of a robust, consistent project control ecosystem in enhancing performance at project, programme and portfolio level. Furthermore, we will analyze how collaborative contracts can reduce disputes and mitigate project risks by fostering a more transparent environment for stakeholders. Case studies from the renewable energy and defense sectors will be presented to illustrate these principles. Join us to discover how a structured approach to collaborative integration can drive productivity gains in project delivery.
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Session M6 : Importance of Quantitative Risk Assessment in Oil and Gas EPC Project for decision making.
Using Quantitative Risk Assessment method is crucial for EPC Project especially in Oil and gas industry either for End-user (Project Owner) or EPC Contractor. As the End-User (Project Owner) usually has a Product delivery contracts that needs to be respected so delivering beyond the delivery dates may have some major consequences. Also, in case of Budget overrun that may result in not achieving the project economic indicators (IRR, NPV, and ROI). Same goes to the EPC Contractors submitting a bids in oil and gas projects that usually complex project can be challenging in usually they do have hefty delay penalty they want to avoid. Also running over budget may drastically affect the contractor’s financial health. Accordingly, utilizing Quantitative Risk Assessment in forecasting project budget and planned schedule. Therefore, employing QRA to forecast project budgets and schedules is vital. It enables decision-makers to anticipate potential issues and make proactive, risk-aware decisions to enhance project outcomes. In this seminar we will explore the following: 1. Collecting Data for QRA: Exploring the different data collection methods to support Quantitative Risk Assessment. 2. Probabilistic Modeling: By quantifying uncertainties and Risk Events, using a method like Monte-Carlo simulation to assess the confidence level in budget and schedules. 3. Sensitivity Analysis: Understanding which factors significantly influence project outcomes is crucial. Sensitivity analysis helps identify key drivers and prioritize risk responses. 4. Risk Response Strategies: Exploring the different Risk Response strategies and measure its expected effectiveness based on data. 5. Decision Support: Showing how QRA can support the decision maker how to select the optimum decisions. In summary, QRA provides a structured framework for managing risks, ensuring that oil and gas EPC projects navigate uncertainties successfully. By integrating quantitative analysis into project controls, organizations can optimize performance, reduce surprises, and enhance overall project resilience.
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Session M7 : Take Ownership of your Project Controls
Project Controls are becoming more sophisticated every year and reliance on complex IT systems and artificial intelligence tools is becoming the industry standard in construction. The boom in the real estate market has driven the need for larger and more complex organization structures. With this increased complexity, Project managers are being driven to lose ownership of their project controls, relying too much on IT systems or on other departments to provide all the answers. When problems arise, they tend to blame it all on “the system”. This presentation invites project managers to take ownership of their project controls through seven simplified guidelines.
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Session G1 : Slot Allocated - Details Coming Soon
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Session G2 : Unlocking Project Success: The Power of Integrated Project Controls for a Comprehensive Advantage
In the swiftly changing landscape of project management, the necessity for effective project controls is crucial. This paper investigates the amalgamation of project controls within the framework of the Project Management Institute's PMBOK (Project Management Body of Knowledge) and how it can lead to improved project outcomes. By examining best practices, case studies, and the latest trends in project controls, this paper aspires to furnish insights for project managers and stakeholders attending the Project Controls Expo UAE 2025.
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Session G3 : Delays in Oil & Gas Construction Projects: Causes, Impact, and Mitigation Strategies
Oil and gas construction projects are inherently complex, involving extended durations, significant capital investments, and multiple stakeholders across regions. Delays are frequent, driven by factors such as inadequate project planning, supply chain disruptions, labor shortages, regulatory challenges, and geopolitical risks. These delays result in budget overruns, erosion of stakeholder confidence, and contract disputes, ultimately affecting project outcomes. This presentation will examine the primary causes of delays, focusing on critical areas including risk management, schedule control, and resource planning. It will emphasize the financial, operational, and reputational impacts of delays on project delivery and stakeholder expectations. To mitigate these risks, the presentation will propose best practices in project management, such as robust planning, risk assessment frameworks, integration of advanced project control tools, enhanced stakeholder collaboration, and the adoption of agile project management and flexible contracting models. These approaches will enable project teams to proactively address challenges, improve schedule performance, manage costs, and reduce the potential for disputes. In an industry where timely project completion is essential, effective delay mitigation and proactive management are key to sustaining competitive advantage and ensuring successful project execution.
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Session G4 : Projects Control Aspects and Successful Elements, Case Study For Fast-track Project, Electrical Power Supply Instead of Diesel Generator.
In today’s business environment, nurturing creativity is essential for driving innovation and staying ahead of the contest and Stakeholders expectations. To have a successful project that meets stakeholders’ objectives and delivered in target cost and schedule, we must have fully control elements as repeatable processes for measuring project status, forecasting likely outcomes based on those measurements and then improving project performance if those projected outcomes are unacceptable. The real challenge deception in developing a culture that values and encourages creativity despite the constant pressure of deadlines, budgets and performance metrics. As organizations grow and mature, they incline to arrange operational efficiency and control, which can inadvertently restrain their team’s productive capability. Whether it’s creating project plans, schedules, work-breakdown structures or cost estimates, planning gives your team a baseline to work with throughout the project. In this paper we will go through case study for this fast-track project and how the project control processes start from identify the aspects of control, especially in Brownfield modifications, in addition to projects successful elements start in different phases up to close out phase. This resulted in the following environmental, reliability, and cost benefits: * 1000 tons of CO2 emissions per year eliminated * $1 million per year of operating cost savings through reduced diesel fuel usage and lower maintenance costs * Project payback period of less than 6 months * Improved reliability for the overall system * Inhouse engineering saved around $ 200,000.
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Session G5 : AI-Enabled Project Control in Oil & Gas Sector & Delivery of Capital Projects
The market size of AI & ML in oil & gas reached USD 2.5 billion in 2024 and is set to grow at a 7.1% CAGR from 2025 to 2034, driven by the increasing focus on digital transformation. In today's rapidly evolving project landscape, megaprojects and 'giga projects' face increasing complexities, with over 70% experiencing schedule delays and 80% exceeding budgets. Traditional project controls are no longer sufficient to manage these high-risk, high-complexity ventures effectively. This presentation explores how AI can revolutionize project controls by enabling predictive analytics, automated benchmarking, and proactive risk management. AI is revolutionizing the oil and gas sector, streamlining processes from exploration and production to refining and distribution, AI and ML are unlocking new possibilities and addressing long-standing challenges in this complex and dynamic sector. It enhances efficiency, safety, and profitability across the value chain. This paper aims to identify and assess various applications of AI and ML in the oil and gas industry. We’ll explore how these technologies are not only improving operational performance but also contributing to safer, more sustainable practices. The fusion of big data analytics, IoT sensors, and advanced algorithms is paving the way for smarter decision-making, predictive capabilities, and autonomous operations, ultimately redefining the future of energy production and management.
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Panel discussion : Slot Allocated - Details Coming Soon
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Registration @Registration Desk | Breakfast
Mid-Morning Coffee Break @ Catering Area
Lunch Break @ Catering Area: Standing Lunch Area
Afternoon Coffee Break @ Catering Area
Awards Drinks Reception (For Dinner Delegates ONLY )
Awards Ceremony and Black-Tie Gala Dinner
Introduction by :
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Welcome & Opening Remarks :
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Headline Partner Remarks : Introduction To Arab Takting Management And The Transformative Potential Of The Takt Control System Within The Construction Industry.
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Session I1 : The Power of Trust : The heart of leadership, innovation and success
Trust is the cornerstone of effective leadership. In this talk, we explore how trust acts as the invisible force that binds leaders and teams, fostering collaboration, resilience, and innovation. The talk begins by establishing that trust is more than a leadership trait—it's the foundation upon which all successful and innovative teams are built. Through this talk, the audience will leave with a deeper understanding of why trust is what builds legacies and future proofed organizations.
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Panel discussion : Innovation Race in the Built Environment
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Session I2 : Slot Allocated - Details Coming Soon
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Session I3 : Using Artificial Intelligence (AI) to Redefine Traditional Approaches to Cost and Schedule Validation
The use of Artificial Intelligence (AI) is transforming the field of cost engineering by redefining traditional approaches to cost and schedule validation. This presentation explores how AI technologies, such as machine learning and natural language processing, are revolutionizing the accuracy, efficiency, and reliability of these critical project control processes. By automating data analysis, AI tools can identify patterns, predict cost overruns, and validate schedules based on historical data, real-time project performance, and risk factors. The integration of AI-driven solutions reduces human error, improves decision-making speed, and enhances project controls by providing deeper insights into potential project risks and opportunities. A case study is presented to demonstrate the effectiveness of AI in automating validation processes, predicting project outcomes, and ensuring that cost estimates and schedules align with industry benchmarks and project-specific requirements. This presentation concludes with a discussion of the benefits and challenges of AI adoption in cost engineering and provides recommendations for future integration of these technologies to optimize project delivery and performance.
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Session I4 : Enhancing Project Progress & Traceability: A Blockchain-Powered, Rules of Progress-Based Approach to Construction, Engineering & Procurement
Construction projects often struggle with scattered information and limited communication between teams. This presentation will show a theoretical way to tackle these issues, leveraging the power of blockchain technology. The presentation proposes a complete "Rules of Progress" (ROP) system that goes beyond just tracking completed tasks. This system will cover engineering and procurement too, creating a one-stop shop for monitoring progress throughout the entire project. By storing these ROPs on a secure and unchangeable digital record (blockchain), everyone involved gets real-time updates on every project aspect. This improved transparency fosters teamwork, simplifies decision-making, and allows for proactive risk management. Additionally, the secure and immutable nature of blockchain ensures data remains accurate, building trust and accountability among all project participants. This presentation will explore the practical uses of this innovative system, demonstrating how it empowers construction companies, engineering teams, and procurement specialists to work together smoothly, ultimately leading to better project control, cost savings, and successful project completion.
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Session I5 : AI in Construction Modeling: The integration of NLP and 4D BIM
The natural language processing (NLP) is a sub-domain of AI that empowers the computer to understand and communicate using the human language. On the other hand, the 4D BIM is a sub-domain of BIM that enables the integration of the BIM model with the construction schedules. However, there is an obvious gap in integrating NLP and 4D BIM. In order to address this gap, this research presents a review to investigate the building blocks of both topics. It supported revealing the potential integrations between the NLP and the 4D BIM. During the session, the foundational elements of both NLP and 4D BIM will be demonstrated. Additionally, the process of training large language models (LLMs) to execute customized tasks using NLP will be presented. Besides, the digital approach to process Primavera files (for time schedules) and IFC files (for BIM models) utilizing Python libraries will be illustrated. Eventually, the revealed framework will be demonstrated focusing on the aspect that contribute to the emergence of the framework.
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Session P2 : Unlocking the True Value of Quantitative Risk Analysis: Moving Beyond the "Tick Box" Mentality
Quantitative Risk Analysis (QRA) can often be simply a tick box activity to satisfy contractual or regulatory requirements. This presentation challenges that mindset, exploring why it persists and highlighting the transformative of adopting a more strategic approach and improving organisational Project Risk Management Maturity. Attendees will gain insights into a best practices framework for advancing project risk modelling maturity. The session will focus on some key insights that your models should deliver, offering practical guidance to empower organizations to make smarter, risk-informed decisions. This presentation is ideal for professionals seeking to ask the right questions of their subcontractors or for organizations aiming to harness the full potential of mature project risk analysis techniques.
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Session P3 : Issues Management – Focusing on What is Going Wrong or Could Be Done Better
An Issue can be defined as problems, gaps, inconsistencies, or conflicts. Issues need to be recorded as they occur, and an Issues management procedure/process provides a robust way identifying and documenting issues and problems that occur during a project. The process also makes it easier to evaluate these issues, assess their impact, and decide on a plan for resolution and assigns responsibilities for actions. reporting and communicating what’s happening on the project, it ensures that issues are raised and investigated with resolution options that effectively and quickly resolves them. We need a defined process ensure that issues are not ignored until it is too late to deal with them. successfully An issues log captures detail of issues and gives status and who is responsible for resolving it while providing: • Safe and dependable method for the team to raise issues. • Tracking and responsibility assignments to specific people for each issue. • Easier Analysis and prioritizing • Record of issue resolution for future reference and lessons learned. • Monitor and control overall project delivery, health, and status. Identifying and segmenting key stakeholders is also key for issues management . Identifying the relevant stakeholders that project team will have to deal with according to the Employer’s Program Stakeholder Management & Plan ii. Setting up engagement strategies that will be regularly assessed and reviewed together with the Employer’s representative iii. Proposing relevant Communication frameworks with the different stakeholders previously identified according to their nature and level of involvement in the Project iv. Defining the roles and responsibilities of the key-persons towards the Employer.
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Panel discussion : Win-Win Strategies for Effective Project Management
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Panel discussion : Mastering Megaprojects: Unveiling the Crucial Role of Project Management in Megaproject Success
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Session P5 : Optimization of Monitoring of Mutibillion $ Capex Portfolio.
A major company having multiple affiliates in various regions didn’t have a rigorous process for review and optimization for minor capital (projects of budget less than 50 m$) investments. Overall the portfolio was significant running into multi billion investments in a year. The Corporate Management let the affiliate management to do the appropriate allocations. Lack of corporate oversight over a period of time led to a huge back log of projects holding multi billion dollars of assets under construction and lack of overall capex related annual expenditure forecasts. A corporate team was formed to improve the overall control and monitoring of minor capital projects. The team instituted various initiatives including creation of aggregated portfolio view, completion of overdue to projects, priority selection of projects and otimizations against risk and returns to determine the investments required. There were other challenges like the actual budgeting and costs were captured in SAP whereas the Business Plan was preparation and approval happened in another platform causing a lot of difficultly to properly match and monitor the nearly 5000 active projects at a time. Newer softwares were introduced like SAC to create a unified view between plan and actuals and SALVO for optimization of portfolio, such initiatves collectively made a big improvement in effective, planning monitoring and value creation out of the minor projects portfolio.
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Session B1 : Slot Allocated - Details Coming Soon
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Session B2 : Controlling for Complexity
In today’s fast-paced and interconnected world, project leaders face a formidable challenge: complexity. Unlike straightforward or complicated problems, complex issues stem from dynamic systems with numerous interdependencies, uncertain outcomes, and no predictable path forward. The question is: how can we, as project professionals, effectively control complexity to deliver successful outcomes? This session will explore actionable strategies to manage complexity without oversimplifying or losing focus. Attendees will learn how to: Distinguish complexity from complication: Understand when traditional tools and linear problem-solving approaches are insufficient and why adaptive methods are crucial. Harness team intelligence: Tap into diverse perspectives and expertise to navigate uncertainty and uncover innovative solutions. Design intentional collaboration: Use structured frameworks to bring clarity to chaos while fostering creativity and alignment. Prioritize actionable clarity: Focus on what matters most, manage ambiguity effectively, and drive impactful results. The discussion will feature practical examples and insights tailored to the project controls profession, demonstrating that controlling complexity is not about eliminating it but about leading with clarity, adaptability, and purpose. Attendees will leave equipped with a mindset and tools to tackle their most complex challenges with confidence and control.
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Session B3 : Risk Management
Risk management is integral to project control, fostering a proactive culture that enhances project success. By systematically identifying, assessing, and responding to risks, organizations can navigate uncertainties and achieve their project goals more effectively. This approach not only safeguards project investments but also contributes to sustainable business practices and continuous improvement in project delivery.
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Session B4 : Project Management Among Stumbling and Ascend
In reflecting on everything explored, it becomes clear that the PMO is not just a supportive entity but a transformative force within an organization. By effectively centralizing and standardizing project management practices, the PMO enhances coordination, boosts efficiency, and ensures alignment of all projects with the organization’s strategic goals. Its role in fostering innovation, providing governance, and serving as a repository of knowledge makes it an essential driver of organizational success. Through tools, methodologies, and dedicated resources, the PMO empowers teams to overcome challenges and achieve project objectives consistently. As organizations continue to evolve, the PMO will undoubtedly remain a cornerstone, bridging tactical execution with strategic vision, and enabling a cohesive, adaptable, and forward-thinking approach to achieving excellence in project management.
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Session B5 : Challenges in Developing a World Class Risk Management Framework
Developing a world-class project risk management (PRM) framework poses several challenges due to the complexity and variability of projects across industries, geographies, and organizational structures. A robust PRM framework must not only identify and mitigate risks but also adapt to evolving environments while ensuring strategic alignment with organizational goals. This abstract outlines the key challenges that organizations face in creating an effective PRM framework.
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Session B6 : The name is Methodologies of Forensic Delay Analysis
Complex infrastructure projects are highly susceptible to events that induce disputes and conflicts between the involved parties. Such events may result in delays for the project completion where an extension of time claim (EOT) becomes a tool to manage delay consequences. The cause and effect relationship of such events has been always a controversial issue between the opposed parties. Several delay analysis methodologies were established to identify and quantify the impact of these events. Although they are based on the field’s expertise and other recommended practices, their results are usually considered subjective and inaccurate. The results of delay analysis are normally intended for legal proceedings, where the accuracy, the credibility and the subjectivity of the method will be examined by a tribunal committee. In this study, the main forensic delay analysis methodologies are thoroughly investigated, where the characteristics and the limitations of each methodology are indicated from the literature review. The feasibility and the practicality of the methodologies; as-built vs. as-planned, impacted-as-planned, collapsed-as-built, snapshot analysis and time impact analysis are assessed by applying them on a case study. Through the evaluation and analysis of the results, several indicators are examined which further clarifies the selection criteria of the delay analysis methodologies. The contractual conditions play a critical role in the selection of the methodology, this issue is further investigated in this study; where several FIDIC approved adjudicators in Germany, France and Jordan are interviewed and their feedbacks are used to illuminate the influence of the contractual interpretation on the selection of the methodology and explain the success factors of EOT claims.
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Session B7 : Project Controls’ Role as a Successful Business Plan Enabler
In the highly competitive construction industry, developing a robust Business Plan stands as a cornerstone for not only staying ahead of the competition but also for success. Despite the fact that many Project Controls specialists may not fully recognize the significance of their contributions to this process, Project Controls inputs play an indispensable role in crafting an effective and reliable business strategy. This paper delves into a crucial but often overlooked aspect of Project Controls' role as an essential enabler to access a realistic and effective Business Plan highlighting the transformative power of automation. Drawing from our organization's experience, an insightful approach will be presented, emphasizing active engagement of diverse stakeholders in the data validation process.
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Session S1 : Project Management 101 in the Era of AI
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Session S2 : Slot Allocated - Details Coming Soon
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Session S3 : Digital Augmentation in Project Controls: Turning Vision into Reality with Reality Capture
In the rapidly evolving construction industry, integrating digital technologies into project controls is essential for achieving efficiency, sustainability, and superior performance. This session, "Digital Augmentation in Project Controls: Turning Vision into Reality with Reality Capture," delves into practical strategies for implementing digital transformation, with a specific focus on reality capture technologies. Participants will explore how Gleeds has successfully integrated reality capture into various stages of construction consultancy, moving beyond the hype to realise meaningful and sustainable enhancements in project practices. Key Topics Covered 1. Developing a Digital Augmentation Strategy with Reality Capture and AI 2. The Role of Cultural Change and Upskilling 3. Seamless Integration of Reality Capture Across Project Stages – Case Study: A fast paced fit out project, where Visualise (Gleeds Reality Capture Solution powered by OpenSpace AI) was integrated into the service delivery methodology to augment the following crucial activities: a. Design Stage: Design Coordination b. Tender Stage: Tender Documentation c. Contract Stage: Collation of Contract Documents d. Construction Stage: i. Progress Reporting ii. Interim Valuations iii. Scope/Quality Inspections (Including BIM Overlay Features) iv. Change Management v. Quantification of Changes/Claims vi. Defects Management Nurturing Talent and Building Resilient Teams a. Strategies to attract and retain talent proficient in reality capture technologies. b. Building teams capable of leading innovation and driving industry transformation. Why This Session Matters As construction projects become more complex, the need for precise and efficient project controls intensifies. Reality capture technologies providing 360 image capture, advanced image analysis, and secure interoperability—offer powerful tools to enhance every stage of a project. This session provides practical lessons on integrating these technologies to: • Improve collaboration and design coordination. • Enhance the accuracy of tender documents and contract records. • Streamline construction processes through accurate progress reporting and quality inspections. •Minimise risks associated with change management and disputes. • Deliver higher quality outcomes with effective defects management. Unique Value Proposition This talk stands out by offering: • Practical Applications: Demonstrating how reality capture technologies have been applied in real projects. • Actionable Strategies: Providing a step-by-step roadmap for integrating reality capture into project controls. • Comparative Insights: Highlighting differences from traditional methods and showcasing the added value
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Session S4 : End-to-End Workflow for Digitalizing Assets, as Part of Existing Tank Inspection Services-Oil and Gas
This paper presents an end-to-end workflow for digitalizing assets as part of existing tank inspection services, aimed at enhancing efficiency, accuracy, and data accessibility. The proposed workflow integrates cutting-edge technologies such as drones, LiDAR, and 3D modeling software, combined with advanced data management platforms, to digitize physical tank assets. The process covers data acquisition, processing, and the creation of detailed 3D models that support inspection, maintenance, and asset management. By incorporating real-time monitoring, automated reporting, and predictive maintenance tools, the workflow improves the overall inspection process, minimizes downtime, and ensures regulatory compliance. The solution enables asset owners to make informed decisions based on accurate, up-to-date digital representations of their tanks, driving operational excellence and extending asset lifecycles
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Session S5 : Digital Twins in Construction: Enhancing Project Control through Real-time Data Monitoring
In an era of rapid technological advancements, the construction industry is embracing innovations that revolutionize project control and management. One such breakthrough is the integration of Digital Twins—virtual replicas of physical assets that enable real-time data monitoring and simulation. This presentation will delve into how Digital Twins can transform traditional construction project controls by offering a dynamic, data-driven approach to project management. We'll explore the following key areas: Understanding Digital Twins: A comprehensive overview of Digital Twin technology, its origins, and its application in construction. Real-time Data Monitoring: How the synchronization between physical sites and their digital counterparts facilitates real-time monitoring, offering instant insights into project progress, performance metrics, and potential risks. Enhanced Project Control: The role of Digital Twins in improving cost management, scheduling, and resource allocation through predictive analysis and real-time data integration. Case Studies: Examples of successful Digital Twin implementations in construction, showcasing tangible improvements in project control and efficiency. Future Implications: A look at the future of Digital Twins in smart construction, their potential integration with AI, and the broader impact on the industry. The session aims to provide project managers, engineers, and construction professionals with insights on how Digital Twins can enhance project control, reduce costs, and improve overall project outcomes by leveraging cutting-edge digital technology.
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Panel discussion : Empowering Projects through Digital Transformation and Advanced Project Controls
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Registration @Registration Desk | Breakfast @ Catering area
Mid-Morning Coffee Break @ Catering Area
Afternoon Coffee Break @ Catering Area
Lunch Break @ Catering Area: Standing Lunch Area
Evening Social offering final opportunity to network with pint of beer, wine and soft drinks @ Exhibition Hall (Open to ALL)
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